top of page

EMPLOYMENT

PO Box 40 Kalgoorlie WA 6430

Phone:  90920900  Email: admin@stmkalg.wa.edu.au

 

Applications are invited for the following position:

​

​

 

 

St Mary’s Primary School 

 

​

FINANCE OFFICER

 

St Mary’s Primary School Kalgoorlie

 

 

POSITION DESCRIPTION

 

POSITION TITLE:                             Finance Officer 

​

ACCOUNTABLE TO:                        Principal

​

SALARY SCALE:                               Administrative and Technical Officers

​

CATEGORY:                                     Category B (44 weeks work) OR Category A (48 weeks work)

​

FTE                                                   1.0 Full Time

​

ACCREDITATION LEVEL:                Accreditation to Work in a Catholic School

​

ROLE:                                               This position within Catholic Education Western Australia (CEWA) is primarily responsible for                                                              the financial processing, financial administration and financial management of the school.                                                                  The role will provide information to support decision making by the principal to ensure                                                                        ongoing financial viability of the school.

 

School Background

St Mary's Primary School is a double stream co-educational Catholic Primary School catering for children from Kindergarten to Year 6.

 

St Mary's is a dynamic, vibrant and innovative school with an emphasis on developing a strong sense of Christian community. The teaching programs strengthen and enhance learning opportunities across all Curriculum Areas. Current resources and excellent facilities are a feature of the school environment.

 

St Mary's Primary School enjoys a strong relationship with the parish, and for over 100 years, has played an important role in the establishment of Catholic Education in the Goldfields. The historical and picturesque school is located in the centre of Kalgoorlie.

 

Key Responsibilities

  • Preparation and maintenance of school financial records including:

    • Prepare monthly bank reconciliations for all school bank accounts and term deposits. This includes the general bank account, fee receipting bank account, trading activity bank accounts and credit card.

    • Prepare and lodge the monthly Business Activity Statement.

    • Complete monthly reconciliations for balance sheet items including fixed assets, debtors, loans, leases, GST and miscellaneous clearing accounts.

    • Generate and present monthly financial reports for review by the principal including Statement of Income and Expenditure, Balance Sheet, Cash Flow Statement and associated documentation.

    • Summarise and present monthly financial reports for review by the School Advisory Committee and/or Finance Committee including Statement of Income and Expenditure, Balance Sheet, Cash Flow Statement, and any other associated documentation.

    • Maintain the school fixed asset register.

    • Liaise with school leadership regarding applicable budget allocations and expenditure.

    • Maintain CDF signatories, credit cards, ATO authorised contacts.

    • Assist Principal with financial management of capital projects and loans. Maintain project control sheets for capital works in progress, assist with completing building applications and completing loan applications.

    • Prepare and lodge all annual insurance renewals with Catholic Church Insurance and ensure all policies meet the needs of the school.

    • Lodge and oversee all insurance claims including workers compensation.

 

  • Complete financial compliance requirements including:

    • Prepare and upload requirements for the interim and final external financial audit process.

    • Complete all end of financial year tasks and post balance day adjustment journals.

    • Provide documents to assist with preparation of the financial reporting pack for audit.

    • Complete the annual financial statement collection (AFS) and address Financial Questionnaire (FQ) issues as communicated.

    • Complete State Government and Australian Government Census reports.

    • Complete the Collection of Statistical Information (COSI) for CEOWA.

    • Prepare, monitor, and maintain the annual budget and complete a mid-year budget review.

    • Prepare, monitor, and maintain the school’s financial plan with five-year financial forecast in consultation with the Principal, School Advisory Council, and School Support Accountant.

    • Assist with the preparation of Fringe Benefits Tax return data and submission of the return to CEOWA Finance Team.

    • Assist the Treasurer with the preparation of the financial presentation for the school’s annual general meeting (if required).

 

  • Undertake the accounts receivable function for the school including:

    • Receive and receipt monies payable to the school, including P&F monies, ensuring appropriate cash handling and banking procedures are maintained.

    • Bank all cash receipts in a timely manner.

    • Generate all invoices including school fees, associated charges and sundry items. 

    • Prepare and maintain school fee direct debit schedules.

    • Apply receipts to debtor accounts.

    • Administer school fee concessions and discounts.

    • Administer school fee collection, including record keeping of all meetings with families in regard to school fees and regular follow up with families in regard to outstanding school fee accounts.

    • Administer school fee enrolment deposits and application fees (if applicable).

 

  • Undertake the accounts payable function for the school including:

    • Manage the procurement and purchase of supplies for the school.

    • Pay supplier invoices in a timely manner and in accordance with payment terms.

    • Process and pay Petty Cash reimbursements.

    • Liaise with school leadership for the implementation and renewal of all school contracts (i.e. cleaning, IT, grounds and maintenance).

 

 

  • Assist with the administration of the payroll function for the school including:

    • Assist with the setting up and renewal of employee contracts.​

    • Process weekly casual relief payroll and reconcile.

    • Understand the conditions of employment of staff and the current salary schedules.

    • Update all staff licences and registrations (TRBWA & WWC).

    • Reconcile staff leave requests through MyHR each term.

    • Process payroll journals as required, at least on a fortnightly basis.

 

  • Undertake duties of the school office including:

    • Assist with providing informed and friendly customer service to all students and caregivers.

    • Relief assistance at the school office when required.

    • Other duties as directed by the principal.

​

​

Commitment to Child Safety

  • Be familiar with the CEWA Child Safe Framework and its underpinning concepts.

  • Undertake Child Protection Procedures and Mandatory Reporting training on an annual basis.

  • Take a shared responsibility to ensure ongoing support for a child-safe culture within the Catholic Education system.

Commitment to School’s Key Initiatives

  • Be familiar with School’s key initiatives and take action to contribute to their achievement.

 

Occupational Safety and Health

  • Take a shared responsibility to ensure the safety and well-being of self and others within the workplace.

  • Report any unsafe practices or equipment in accordance with procedures.

 

Community

  • Promote and uphold CEWA as a diverse and inclusive employer.

  • Contribute to the achievement of a positive and effective team and work environment.

  • Provide active witness to the Code of Ethical Conduct.

  • Commit to the objectives and ethos of Catholic Education.

 

Strategic Direction

 

  • Be familiar with, and put into practice, the Catholic Education Commission of Western Australia Strategic Directions.

 

Selection Criteria

 

  • Financial Experience: Demonstrated experience in financial management preferably within a school environment. Experience in financial procedures including accounts receivable, accounts payable, preparation of Business Activity Statements, and general ledger processing.

  • Accounting Software Proficiency: Experience with financial accounting software, such as AOS, and Microsoft Office Suite (Word, Excel)

  • Communication Skills: Excellent written and verbal communication skills for interacting with staff, parents and other stakeholders.

  • Demonstrated ability to work independently, to prioritise work, take initiative and meet deadlines.

  • Sound knowledge and demonstrated ability of relevant accrual accounting practices.

  • Please include the contact details of two Referees.

 

 

 

Conditions of Employment

 

  • A valid Working with Children’s Check is required.

  • Current National Police Check

  • Willingness to work towards Accreditation to Work in a Catholic School.

 

 

Closing Date for Applications which need to be addressed to the Principal Mrs Elizabeth Browner and emailed to admin@stmkalg.wa.edu.au is Wed 27 August 2025.

​

​​​​​

​

Relief Teachers

 

Applications are invited for Relief Teachers at St Mary's School Kalgoorlie.

Applications can be addressed to:

The Principal
St Mary's School Kalgoorlie 

WA 6430

Applicants must submit a curriculum vitae, addressed to the Principal, including the names and contact numbers of three referees, one of whom must be the current/previous employer.

 

Applicants are asked to include a copy of their academic transcript as part of their documentation.

 

​

Details of Registration with the Teacher Registration Board of Western Australia (TRBWA) stating:

  • Category

  • Registration Period

  • Registration Number

  • Financial Membership

 

Further information is available from www.trb.wa.gov.au

 

Working With Children Check

Successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post outlets throughout the state. A list of participating Australia Post outlets can be found on the Australia Post website at http://apps.nowwhere.com.au/austpost/postofficelocator/.

An application for a WWC must be made in person.

 

​

Relief Education Assistants
 

Applications are invited for Relief Education Assistants at St Mary's School Kalgoorlie.

Applications can be addressed to:
 

The Principal
St Mary's School Kalgoorlie 

WA 6430

 

Curriculum Vitae

Applicants must submit a curriculum vitae, addressed to the Principal, including the names and contact numbers of three referees, one of whom must be the current/previous employer.

​

National Police History Check - A current National Police History Check must also be included.

The appropriate National Police History Check application form is available from the Department of Education and Training website - www.det.wa.edu.au.

Working With Children Check - Successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website at http://apps.nowwhere.com.au/austpost/postofficelocator/.

An application for a WWC must be made in person.

 

 

bottom of page